Why people lose track
In a tight market you send many applications. The official vacancy rate was 0.93% in Switzerland and 0.11% in the city of Zurich on 1 June 2026 (BFS). The same flat is also often advertised more than once: 60% of the homes are on two or more portals (aptari feed, 9 November 2026). After two weeks it is hard to say where you applied, on which portal, and who has even looked.
Spreadsheet vs aptari
| What you want to know | By hand | On aptari |
|---|---|---|
| Where did I apply? | You type each flat into a table | Each application is added to one list |
| What did I send, and when? | You search your sent mail | Shown on the application |
| Has anyone looked? | You cannot know | You see when your dossier link was opened |
| What happens next? | You wait for a mail | On partner listings: shortlist, invitation, decision |
| A copy for myself | Your own file | CSV export on Pro |
If you track by hand, note these six things
- The address and the rent.
- The portal and the advert you answered.
- The date you sent it.
- The contact person.
- The viewing date.
- The answer, and the date of it.
How it works on aptari
- You apply with Apply with Aptari on a listing from another Swiss portal or a cooperative. You paste the message and press send there.
- The application appears in your list, with what you sent and when.
- When the advertiser opens your dossier link, you see it.
- On partner listings the steps follow in the same list, as soon as partner agencies list on aptari; none have yet.
What it costs
- Basic, CHF 0: the list with the status of every application.
- Pro, CHF 9.90 a month (launch price, normally CHF 15.90): every step, plus CSV export.
The limits
- Applications you send outside aptari, by email, phone or paper form, are not in the list.
- An opened link means someone looked. It does not tell you the decision.
- The advertiser's answer comes to you directly, on the contact details you gave on the portal.